For academics
An AI email assistant for academics
A project call with sixteen days remaining, a deanery notice on grade entry and a journal requesting payment for your next paper all arrive in the same inbox. CatchTheMail reads each message you forward, distinguishes between them and places the one with a deadline first.
How your email is assessed
Four messages a faculty member might receive in a single week, and how the analysis assesses each one.
- Tender and callHigh
Research agency: project call closes in 16 days
An open call with less than three weeks remaining. It is marked high priority and flagged as an opportunity, since preparing a proposal takes considerably longer than writing a reply.
- Notice and warningNormal
Deanery: faculty board meeting and grade entry calendar
Messages from your own institution are never marked low. This notice is informative rather than a warning, and the rationale states this in its first sentence.
- PromotionLow
Invitation to publish, processing charge applies
A journal whose message focuses mainly on fees is promotional, not a call for papers. It is marked low and not treated as an opportunity.
- QuestionNormal
Student asking about a make-up exam
A student's question is classified as a question, not as an institutional notice, and the draft reply is written in the language the student used.
Why general-purpose assistants misread academic email
Most email tools were designed around sales inboxes. To them, a rectorate circular resembles a newsletter and a call for papers resembles marketing, so both are pushed down. Academic email, however, revolves around institutions and deadlines, and the most important message is often the least personal one.
When you select Academia as your sector, the analysis applies a lens designed specifically for academic work: which calls merit your time, which obligations carry penalties, and which offers are simply seeking payment.
Institutional email is not filtered out
Group messages from institutions often resemble bulk mail, and a bulk filter would otherwise set them aside unread. When a sector is selected, messages from institutional domains such as .edu and .gov are analysed instead. If this uses more of your monthly analyses than you would like, it can be turned off with a single setting.
How it fits into your workflow
You select your sector once, during sign-up. No further configuration is required: you forward emails to your private CatchTheMail address, either manually or through a single Gmail filter, and each message is returned with a category, a priority, a brief rationale and a draft reply.
CatchTheMail never connects to your mailbox. It requests no Gmail or Outlook permissions and sees only the messages you forward. Nothing is sent on your behalf without your approval, and your email is not used to train AI models.
When it is not the right tool
- You want your inbox organised without forwarding any messages. CatchTheMail sees only what you send to it.
- Your university prohibits forwarding institutional email to external services. Please review your institution's policy first.
- You need a reference manager or a grant writing tool. CatchTheMail reads and prioritises email, and nothing more.
Other sectors
Try it with a real email
Forward a single message from your own inbox and evaluate the result. No credit card and no mailbox connection required.
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